FROEBEL TRUST PRIVACY NOTICE
The Froebel Trust is the Data Controller and is committed to protecting the rights of individuals in line with the Data Protection Act 1998 (DPA) and the new General Data Protection Regulation (GDPR).
This Privacy Notice explains what information we collect about you, how we may use it and the steps we take to ensure it is kept secure. It also explains your rights and how to contact us. The Froebel Trust is registered with the Information Commissioner’s Office (ICO) as a processor of Personal Data.
What information do we collect about you?
We may collect Personal Data from you when you request a publication, subscribe to a service or fill in an application or form we provide. We may also collect information through e-mail, telephone conversations and other written and verbal communications. We may supplement the information you provide with other information we obtain in relation to our contact with you.
How will your information be used?
We will use the personal information we have gathered in our normal course of business primarily to assess any applications you make and to provide publications you have requested as well as for administration purposes including:
• To confirm your identity and communicate with you regarding an application
• To process applications and administer grants/awards
• For record keeping for the purposes of audit and evaluation
• To monitor the fairness of and trends in application decisions
• To track activity on our website
• To provide publications you have requested
• To provide support services and supply operational information
• To publish details and outcomes of successful grant/award applications
• To contact you about Trust activities and events or to help inform or evaluate these activities and events, Trust application processes and policy work
We may contact you by post, email or telephone for these purposes in accordance with any communications preferences you have notified us of. The Froebel Trust may also anonymise your Personal Data and use it for research and statistical purposes.
What is our legal basis for Processing your personal data?
Where you have requested a publication or subscription, you have given us explicit Consent to hold this data for this purpose. For applications to The Trust, Processing of the data is necessary for the assessment and performance of the contract. We are also required in certain circumstances to hold this data for compliance with a legal obligation.
Where our only reason for holding your data is on the basis of Consent, you may withdraw this Consent at any time by contacting us at the address below.
Who has access to your information?
Your personal information may be disclosed only to individuals and organisations connected with The Froebel Trust for the purpose of independent audit, evaluation/assessment of activities funded by grants/awards and their outputs and outcomes. Some of these organisations may be based outside the EU. All Personal Data will be stored and used by or on behalf of the Froebel Trust in accordance with Data Protection regulations.
The Trust may publish or allow to be published details of successful grants/awards and their outputs including your name, employing organisation, project title, a summary of the grant/award and its value and, in the case of grants/awards funding research, scientific/academic abstracts and lay summaries of research (eg. via the internet or via publicly accessible databases or other publications, some of which may be accessible from outside the EU.
How long will your information be held?
If we hold your data on the basis of Consent, we will continue to hold it until your Consent is withdrawn, we believe the data to be inaccurate or it is no longer needed for the purpose Consent was obtained. If we hold your data through application or as part of service providing, your data will be held only as required as part of the normal course of our business and to meet legal obligations regarding retention periods for application and financial data.
We may update this policy from time to time by publishing a new version on our website www.froebel.org.uk
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information.
Any requests or objections should be made in writing to the Communications Manager;
The Froebel Trust
Security of your information
The Froebel Trust will always strive to ensure the security of your Personal Data and carries out regular reviews of both physical and electronic data storage to ensure your data is secure. In the unlikely event that any breach of the security of your data is discovered, we will notify you either in writing or by e-mail within 14 days of discovery.
How to make a complaint
If you are unhappy with the way in which your Personal Data has been Processed you may in the first instance contact the Communications Manager using the contact details above.
If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at;
Information Commissioner’s Office,